HR & People | 5 Min Read

7 Tips for Crafting Effective Job Descriptions

author Written by Amit Ghodasara

7 Tips for Crafting Effective Job Descriptions

The way job descriptions have been written, attract the right as well as the best candidates. Thus, companies receive a job application based on the job description. Hence, we can conclude that the quality of applications associated with the job description. Check-out this blog to know how to write an effective job description.

The job description is one of the ways to connect with potential candidates. Moreover, the first thing they interact with the hiring process. And, the first impression really matters.

If you are a recruitment firm or an organisation looking to hire the top talent, the best way to do so is by attracting the right candidate. One of the most important ways to attract candidates for a job position and compel them to apply is a great job description.

What is a Job Description?

A job description is a drafted narrative that explains the general tasks, responsibilities, daily duties and skills of a particular position. It contains overall information concerning the open position. So by reading the job description candidates can determine whether they are an ideal match or not. This information is published with the job advertisement on any sites and job boards. In short, the job description is a small summary of the open job position.

Importance of Job Descriptions

Job description initial as well as an essential part of the recruiting process. Candidates and a good recruiter also need a job description to know the exact requirement of an employer. So, he/she can move forward the highly matching candidates. In many more ways, job description plays a vital role. Let's how and why the job description is important.

  • Job description ensures that you are hiring the right candidate:- A good job description goes far till the end of the recruitment and onboarding process. Through a good job description, candidates cannot only relate themselves for the position, but employers can also get the best talent from the talent pool. Better and deep descriptive job descriptions improve the quality of applications. And, this directly creates an impact on employee retention rate and turnover rate.

  • Job description ensures that the expectation is set and met:-  The meaningful job description provides a proper set of employer expectations to the candidate. Furthermore, for the employer, this is another way to communicate with their potential candidates. When employees get to know the exact understanding of their role and expectations, then they try hard to match the expectation.

  • The Job description provides employee accountability:- Clear job description helps employer maintain accountability when it comes to the candidate perforation and evaluation. When a job description is not well written, it's become difficult to accountable toward the rejected candidates based on performance.

Consequently, the job description helps the recruiter and human resource department to streamline the overall process of hiring from the very beginning.


Focusable Areas that should Include in Job Description

Job description includes every single detail concerning the job position. The details are largely divided into 5 areas. And, these are the 5 majors and must include a section of the job description.

  • Job title:- The topmost reflected part of a job description. The job title embraces things like job nature and ranking order. It should also be generic enough for recruitment and in accordance with related jobs in the same industry.

  • Duties:- Responsibilities and duties linked with the position should be included in the numeric form. Employees get a rounded understanding of how they would expect to handle the entire tasks.

  • Skills and competencies:- The skill section should be added separately. And this section includes the activities learned during the previous experience and qualification. 

  • Relationship:- This area includes the reporting line, which will assist the employee and candidates in seeing an organisation's power structure. From here, candidates easily find out where they fit.

  • Salary:- Salary should be mentioned in the form of range. The numeric salary value attracts more and more candidates.

Job descriptions are crucial. And it becomes appealing when the above sections are included in the draft without forgetting.

Tips for Crafting Effective Job Descriptions

If you are the organization with an open position, then the job description should be on the point. The job description should be easy to dissolve. Moreover, written with the purpose of selling jobs and employer branding too. Thus, it should be drafted in a good manner.  So, here are some tips for writing a great job description:

#1: Be clear with the pay close job title

Usually, people tend to search for a job by the job title. So, as a recruiter, you must use clear and precise job titles when putting up a job posting. Instead of using a creative job title, stick to the simple titles that are universally understood and save up that creativity for the other parts of the job description.

#2: Be transparent about the responsibilities

When reading a job description, one of the things that a candidate wants to know is the roles and responsibilities is involved in the job position. So, it must be transparent about the responsibilities when you write the job description. You can list the duties in bullet points, so it quickly catches the candidate's eye.

#3: Tell them about the company

Make a point to add a little information about your company in the job description. Not all job hunters may know about your company, so telling them about your organization can give them insight about the company culture, your missions, and goals and other important information that may make your company more appealing. This can also lead them to choose your company over a competitor when a similar job position is offered. 

#4: Avoid superlatives

When writing a job description, you may be tempted to use superlatives like best, world-class, pioneers, rock stars, or perfectionists to make the job position more attractive but that may lead to a candidate not applying for the job position. The reason could be that such words can make the job look more intimidating, and the candidate may shy away from it. Use words that explain the job position as it is and not too demanding.

#5: Formatting matters

Many people do not consider the format of the text they put in a job posting as they do not consider it important. If your text is not well-formatted, it may look too cluttered, and a candidate may miss out on some important information that would have led them to apply for the job. To get more traffic to your job postings, make sure that the job description is 150 or more words long.

#6: Include salary and benefits

The one thing that every job seeker wants to know the salary and the benefits that a company offers for the job position. So, you must mention the salary and benefits like paid leaves, medical insurance, loans, pension, travel reimbursement, or any other benefits that your company offers. If the salary is not fixed, you can always present the job position with a salary range. 

#7: Create urgency for the position

A secret weapon to gain a higher number of job applicants is by creating an urgency for a job position. Even if you are not in immediate need of new employees, a sense of urgency can make an applicant immediately. This urgency can be created by providing a joining date.

Job Description Templates for Different Positions

  1. Senior Accountant Job Description Template

  2. Businesses Analyst Job Description Template

  3. HR Manager Job Description Template

  4. Office Administrator Job Description Template

  5. PHP Developer Job Description Template

  6. Warehouse Associate Job Description Template

  7. Team Leader Job Description Template

  8. Recruiting Coordinator Job Description Template

  9. Supply Chain Manager Job Description Template

  10. Front End Developer Job Description Template

  11. Senior Java Developer Job Description Template

Summary about Crafting Effective Job Descriptions

Candidates spend a lot of time searching for jobs and read many job descriptions in a day so your job postings must be more appealing and unique than the others to hold their interest and apply for the job.

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