Glossary for Recruitment Professionals


Applicant Tracking Sofware

Applicant Tracking System(Candidate Tracking/Management System) is a recruitment software application used by recruitment professionals and staffing agencies to streamline and manage the end-to-end hiring processes. It is used for collecting, organising, and tracking job applications and candidate information. Also known as resume-tracking software.

AI-Based Candidate Matching

This feature uses AI algorithms to analyse candidates' profiles by including skills, education, and experience matching your specific job requirements. It helps recruiters to find the most suitable candidates for the job.

AI-Based Job Matching

AI-based job matching is a feature that analyses the job requirements and recommends job postings according to candidates’ skills, education, and experience. It helps candidates to find the most suitable jobs for them.


Boolean Search

This is the type of search that allows recruiters to narrow, expand or exclude information in search by using search terms AND, OR, and NOT(known as "Boolean Operators").

Behavioural Assessment

This is a type of psychological exam used in hiring to assess candidates’ behavioural patterns for a specific role. Through this, recruiters get insight into a candidate's behaviour, and thoughts and candidates respond to various situational scenarios to predict their future job performance.


Client Self-Service Portal

It’s a virtual platform that allows clients to have access to Recruitment-related tasks. So, independently, they can manage tasks like posting job openings, reviewing candidate profiles, and tracking the progress of candidates to enhance efficiency and collaboration in the hiring process.

Candidate Self-Service Portal

The candidate self-service portal allows candidates to manage their job applications independently. It includes activities like submitting a resume, checking the current status of the Interview, searching for matching jobs and receiving status updates, providing a user-friendly experience and empowering candidates in the hiring process.

Client Relationship Management

Client Relationship Management is about managing relationships with clients(hiring managers) by understanding their needs, providing excellent service, delivering qualified candidates, cultivating long-term partnerships and successful hiring outcomes.

Cloud Recruitment SOftware

Cloud recruitment software is a tool hosted on remote servers that allow organisations to manage their recruitment process from anywhere with the help of an Internet connection. This provides flexibility and accessibility to recruiters to streamline their process.

Contingency Recruitment

Contingency recruitment is a type of recruitment process where recruitment agencies or recruiters get paid only upon the successful hiring of a qualified candidate.

Candidate Screening

Applicant screening is the process of checking job applications to select people who are skilled and have the qualifications to contribute to the role. These candidates will be carried forward into the later stages of the recruitment process.

Candidate Sourcing

Candidate Sourcing, also known as talent sourcing, is a fundamental step in the recruitment process of actively searching for qualified candidates to fill the current and future job vacancies within the organisation.

Candidate Background Check

It's a verification process where employers verify candidates’ information from their applications or records from private and public sources. The goal is to have a candidate that is suitable for the job.

Company Culture

Company culture shows the personality and values of the company. It is about the experience people have at work and how that experience aligns with the external brand and messaging of the company.

Campus Recruiting

Campus recruitment is a process of finding, attracting, engaging, and hiring entry-level employees, interns, and freshers from college campuses.

Conversion Rate

The conversion rate, also known as job conversion rate, refers to the percentage of candidates hired successfully compared to the number of vacancies available over time. It indicates how efficiently recruiters turn potential candidates into new employees.


Diversity and Inclusion Tools

Diversity and inclusion tools help companies to support and promote diversity and inclusivity when hiring candidates. To build a more diverse workforce.

Diversity, Equity, and Inclusion (DEI)

Diversity, Equity, and Inclusion (DE&I) in recruitment is accepting and welcoming every candidate from diverse backgrounds and equal opportunities throughout the hiring process. To create a workplace culture where everyone feels welcome and respected.


Executive Search Software

Executive search, also known as executive recruitment or headhunting, is a specialised recruitment service provided by firms or agencies to find top-level candidates for senior-level positions or other highly specialised positions within organisations.

External Recruitment

External recruitment is when a company go to fill job vacancies by sourcing candidates from outside of a company. It happens through job advertisements, recruiting agencies, or referrals.

Employer Branding

Employer branding is like building a company’s reputation as a great place to work to attract potential candidates. It involves promoting your company culture, values, and employee benefits.

Executive Search / Headhunting

also known as executive recruitment or headhunting, is a specialised recruitment service provided by firms or agencies to find top-level candidates for senior-level positions or other highly specialised positions within organisations.

Employee Referral Program

An employee referral program where employees are encouraged to recommend qualified candidates from their network, such as friends or family, for open positions in their organisation. Once the referred candidates get hired referring employee receives the reward.

Employee Retention

Employee retention is the company’s ability to retain quality employees by keeping them satisfied, motivated, and engaged.

Employee Engagement

Employee engagement refers to the level of enthusiasm and commitment employees have towards their work, team and organisation. It’s demonstrated by how employees think, feels, and act.

Engagement Rate

It’s a measure of how actively candidates are engaging with your recruitment marketing or activities. Such as job postings, applying for jobs, and clicking through your career page and social media posts. It helps recruiters to asses their recruitment strategies through candidate engagement.


Freelancer Relationship Management

This is about managing relationships with freelancers or independent contractors. Which include Sourcing, understanding their skill preferences, onboarding, assigning projects, managing payments and having smooth engagement with agencies.

Fuzzy Search

Fuzzy search is also known as fuzzy matching. It helps the recruiter to find relevant and approximate match results even when the search terms are not exactly the same as the keywords in candidate profiles or resumes.


Human Resources Information System (HRIS)

A Human Resources Information System (HRIS) is a software solution used by HR professionals to collect and maintain employees' detailed information. This helps HR teams to work more efficiently and keep accurate records.

Human Resource Management Systems (HRMS)

Human Resource Management Systems (HRMS) are software that automate and manage HR-related tasks. It includes tasks like hiring, payroll processing, performance analysis, and benefits administration. This software centralised database to improve the efficiency of the HR department.

Human Capital Management (HCM)

Human Capital Management (HCM) is a set of practices and tools to manage employees as a valuable asset. It focuses on hiring the right people, managing workforces effectively, optimising productivity and retaining talented individuals by using strategic practices. To enhance their skills that are required for the company’s success.


Hiring is the process of finding and selecting candidates to fill an open position. It involves reviewing applications, interviewing candidates, and making a job offer. It's a reactive process, happening when a need arises.

High-Volume Recruiting

High-volume recruitment refers to the process of hiring many employees/candidates within a short time period. It’s mostly seasonal or entry-level positions hiring.

Hiring Manager

Hiring manager is an individual who is the final decision-maker in the hiring process for a specific role. They ultimately are the direct manager of the new hire.

HR Outsourcing

Refers to collaborating with an external company to handle some or all of HR tasks to allow the company to focus on core business activity.


Interview Management Software

Interview Management Software (IMS) is a tool that helps to automate and organise the end-to-end interview process for recruiters and hiring managers. It has some features like scheduling interviews, teams coordinating times, setting up video interviews and sharing feedback to make the hiring process more efficient.

In House Recruitment

The company has its own recruitment team and HR department to find and hire candidates for job vacancies. To conduct an end-to-end hiring process.

Internal Recruitment

Internal recruiting is the process of filling vacancies within a company from its current employees from different teams, job functions and departments.

Rnbound Recruitment

Inbound recruitment is a passive approach. It involves attracting potential candidates through employer brand content that helps companies build relationships with top talent. so interested candidates come to you directly.

Internal Talent

Internal talent refers to an existing pool of employees within the company who have valuable skills, knowledge and experience that you can consider for your future roles.


Job Aggregators Tool

Job aggregators are like search engines but specifically used for job ads. They collect job postings from different sources across the internet, like job boards and career sites. This data is present on one platform for job seekers.

Job Description

A job description is an outline of the main duties and responsibilities for the role for which candidates are applying. As well as an overview of an organisation.


Knockout Screening

Knockout screening in recruitment is the process of quickly eliminating large groups of candidates who do not meet the basic qualifications or job requirements. So that recruiters can focus on candidates who are more likely to be a good fit for the position.

Keyword Proximity Search

Refers to the distance between two keywords or phrases in a search query. The distance between keywords affects their relevance to each other.



Onboarding is the process of incorporating and welcoming new employees into your company. Helping them to understand their new position and company culture. It involves paperwork completion, attending training sessions, and meeting with colleagues.

On-Premise ATS

An on-premise ATS (Applicant Tracking System) is a type of recruitment software that is installed and hosted on an organisation's own servers or infrastructure rather than cloud servers. This type of platform allows companies to have control over their data and data security.

On-Premise Recruiting CRM Software

On-premise recruiting CRM software refers to a customer relationship management system that allows recruiters to maintain relationships with candidates from their company's own server. This gives the company complete control over its engagement data.

Offshore Recruitment

Offshore recruitment is a process where companies recruit candidates from other countries to fill the vacancies and work for them. Companies often do this to access a wider talent pool or reduce labour costs.

Outbound Recruitment

Is the process where recruiters actively reach out to potential candidates who may not have applied for a job directly. Which involve activities like searching online profiles, attending industry events, or contacting candidates through cold email or social media.


Proactive Recruitment

It’s the process of finding, engaging, and attracting job candidates before a company needs them. Mostly for future needs and to build the talent pool.

Passive Recruiting

Passive Recruiting is the process of sourcing and engaging with candidates who already have a job and currently not looking for a new opportunity.

Psychometric Test

A psychometric test is also known as an aptitude test. it is used to assess a candidate’s skills, knowledge(or cognitive abilities) and personality traits. To Evaluate candidates' suitability for specific roles or tasks by using these standardised questions or exercises.

Panel Interview / Group Interview

A panel interview is where a panel of multiple interviewers interview a candidate at the same time. Interviewers can be representatives from different departments or at different levels to have a thorough assessment to check the candidate's suitability for the role.

Passive Recruitment

Passive recruitment is a process where recruiters attract and source those types of candidates who are not actively looking for new jobs.


Quality Hires

A quality hire refers to a candidate who not only meets the job requirements and qualifications but also aligns well with the company culture and contributes positively to the organization's goals and objectives.


Recruitment Chatbot

A recruitment chatbot is an AI-based personal assistant. It is also known as AI Recruitment Chatbot. It communicates with job applicants (written or spoken) about vacancies, allowing them to ask questions related to the job opening and apply if they are interested in the role with just one click.

Recruitment Software

It’s a digitalise or computerise system that helps recruiters automate the hiring process from Job posting and screening resumes to scheduling interviews and keeping candidates informed. It makes the recruitment process faster and easier for recruiters. It is also known as the Hiring Platform.

Recruiting CRM Software

CRM stands for Candidate Relationship Management. This software helps recruiters or agencies to manage and maintain relations with their applicants and clients.

Radius Search

Radius search allows recruiters to find candidates based on their geographical location, specifically how far they live from the office.

Resume Management Software

Resume Management Software is a platform used by recruiters and HR professionals to organise, store, and manage resumes or CVs of job applicants on one platform. It makes it easier to identify suitable candidates for open positions.

Recruitment Management System

A Recruitment Management System (RMS) is a centralised tool that helps companies manage their end-to-end hiring process, from posting jobs and sourcing candidates to hiring. It includes features like applicant tracking, job posting, candidate screening, and interview scheduling, allowing recruiters to automate their workflows.

RPO Software

Recruitment Process Outsourcing software is useful for companies that outsource their recruitment process from third-party agencies. It helps them to manage the whole hiring process, from sourcing to onboarding.

Resume Parser

The software tool that extracts and organises relevant information from resumes or CVs. Arrange that information in an organised form. That information could be in a structured format, including contact details, work experience, education, and skills. Which makes it easier for recruiters to review and analyse candidate profiles efficiently.

Recruitment Dashboard

The recruitment dashboard is a collection of key metrics and data-driven metrics in one place. Which are displayed using a visual interface. This visual representation of data helps recruiters and hiring managers track and understand the hiring process. To make data-driven decisions easily.


Recruitment is a broader term; it’s a proactive approach to attracting and finding candidates for future job vacancies. It’s an ongoing process. Its end-to-end process involves everything from sourcing to onboarding.

Recruitment Marketing

Recruitment marketing is the process of marketing your employer's brand and a great place to work to attract talented candidates to apply for open positions.

Reactive Recruitment

It’s a traditional method where a company start looking for candidates when they need them or when they have job vacancies. Mainly for immediate needs.


RPO refers to the outsourcing of a business’s whole recruitment process from a third-party provider.

Recruitment Goals / Objectives

Recruitment goals are the specific targets a company sets to help recruiters and hiring managers improve their performance and hire high-quality talent during the recruitment process.

Recruitment Strategies

A recruiting strategy is a roadmap to identify, attract and hire qualified candidates for open positions.

Retained Recruitment

Retained recruitment is a type of hiring where a company pays a retainer fee to a recruitment firm in exchange for candidates for key roles. The company will then collaborate with the organisation to find the best candidates for the open positions.


A recruiter is a professional matchmaker between candidates and jobs. They help companies find qualified candidates for their open positions, and the same goes for candidates to find their desired jobs.

Recruiting KPIs

KPI is a Key Performance Indicator. Hiring managers can utilise Recruiting KPIs metrics to measure and calculate the performance of the hiring process. They use recruiting KPIs metrics to know how efficient their hiring is.

Recruitment Funnel

A recruitment funnel is a technique that contains the different stages of recruitment, from attracting candidates to hiring them. It narrows the candidate pool until one is selected or hired.

Remote Recruitment

Which is also known as virtual or online recruitment, is a process of identifying, assessing, interviewing and hiring the best candidates virtually. In this, candidates efficiently work from remote locations.

Recruitment Costs

Recruitment cost is the total amount of money a company spends for hiring new employees. It includes various expenses like advertising fees, job boards, recruiter fees, candidate assessments, and any other related expenses for hiring.


Smart Search

Smart search refers to the ability of the search bar to understand, predict, suggest and refine your searches as you type. Suggest complete phrases or even show you instant results based on your initial keywords. This makes searching faster and more reflexive.

Semantic Search

This is the technology that interprets the meaning and context of search queries by considering the searcher’s intent.

Staffing Agency Software

Staffing agency software(Recruitment Agency) is an Automated system that helps recruitment teams and HRs in staffing agencies to streamline and effectively manage the process from sourcing candidates to hiring.

Startup Recruitment Software

Startup Recruitment Software is a system that helps startups streamline their whole hiring process. It automates tasks like posting job ads, sorting applications, and maintaining relationships with candidates, so it makes it easier for startups to find ideal candidates.

Staffing Agencies

Staffing agencies are the middlemen between job seekers and companies looking for new workers. They help employers to find talent and help employees to find work. It’s either temporary or permanent Staffing.

Social Media Recruitment

Social media recruitment refers to using social media channels and platforms, such as LinkedIn, Facebook, Instagram and Twitter, to build a strong network with skilled professionals, to find, engage, and hire Potential candidates.

Seasonal Hiring

Seasonal hiring is a process of hiring temporary workers for short/temporary periods. The reason could be a higher demand for service for a particular time of the year. For example, during the festive season.


Talent Community

A Talent Community is a pipeline of passive candidates. Who are interested in working for your company but may not be actively applying for open positions. Companies use this community to build relationships to engage and nurture qualified candidates.

Talent Acquisition Software

Talent acquisition software is a recruitment technology used to streamline and automate different aspects of the hiring process, including Multichannel Candidate Sourcing, AI-Based Profile Matching, Interview Management, Candidate Self-Service Portal and onboarding to effectively attract, assess, and hire top talent for the organisation.

Talent Pool

Talent pool is a carefully curated database of passive candidates whose skills, qualifications, and experience perfectly align with your organisation's needs, both present and future.

Talent Pipeline

Talent pipeline refers to pre-qualified candidates who have been identified and nurtured for future job opportunities. It is a more targeted and proactive approach.

Talent Acquisition

Talent acquisition is the long-term strategic process of finding and attracting candidates to fill job vacancies. It’s usually for future job vacancies. Highly focused on building a strong workforce and meeting goals and objectives.

Technical Hiring

Technical hiring is the process of recruiting candidates for IT or technical roles.

Text Recruiting

In this recruiters use text messaging as a communication tool to interact and engage with candidates. To share job openings, schedule interviews and notify during the hiring process.


Visual Pipeline

It’s a graphical representation of the candidate's journey through various recruitment stages. It helps recruiters to track the progress of the hiring process.

Virtual and Augmented Reality

Virtual and Augmented Reality (VR/AR) in recruitment refers to using immersive technologies to let candidates experience the stimulation real work environment or task during the recruitment process. Which makes it more interactive and engaging

Virtual Recruiting

Virtual recruiting, also known as virtual or online hiring, is a process of hiring talented individuals in an online mode, without in-person interaction between the hiring team and the applicants.