Webinar Alert! Streamline Your Executive Hiring Workflow with iSmartRecruit
Simplify Executive Hiring!
Executive Search Software for Modern Search Firms
Manage executive relationships, research leadership talent, build longlists and prepare client presentations in one platform designed for executive search and headhunting firms.
Trusted by Executive Search & Leadership Advisory Firms Worldwide
Executive Search Software Built for Retained Search
General recruitment software is designed to manage applicant pipelines at scale. Executive search firms also need to manage confidential mandates, long-term executive relationships, market research and client-ready shortlists. iSmartRecruit brings these workflows together in one platform.
Manage Every Stage of the Executive Search Process
Follow each assignment from the initial client brief through research, market mapping, outreach, client presentation and placement. Keep the information, relationships and progress associated with each stage organised in one workflow.
Define the leadership requirements, stakeholders, compensation range and search strategy.
Research executives and build relevant profiles for the assignment.
Identify target organisations and potential leadership talent across the market.
Build and organise a longlist of executives who meet the mandate criteria.
Record executive engagement and manage communication throughout the search.
Coordinate interview stages, stakeholder feedback and scheduling.
Prepare a branded shortlist and executive profiles for client review.
Track the placement process and maintain executive relationships beyond the assignment.
Client Brief
Record the mandate's scope, leadership requirements, key stakeholders, compensation range and search strategy. A clear brief gives consultants a consistent reference throughout the assignment.
Build and Manage Long-Term Executive Relationships
Keep executive profiles, board-level contacts, clients and prospects organised in one database. Track relationship ownership, interaction history and engagement across assignments to help consultants build on existing relationships rather than start each search from scratch.
-
Relationship managementTrack executive ownership, client relationships, interaction history and business development activity.
-
Assignment trackingView active assignments, their progress, and the consultants and stakeholders involved.
-
Long-term executive talent poolsMaintain executive talent pools between assignments and revisit relevant relationships when new mandates arise.
Manage Confidential Executive Search Assignments
Executive search assignments can involve sensitive client information and leadership decisions. Organise each search in a dedicated workspace, manage access permissions and maintain an activity record to support controlled collaboration throughout the assignment.
-
Confidential search workspacesKeep information for sensitive assignments organised separately from other search activity.
-
Role-based permissionsManage access according to team roles and the information each user is authorised to view.
-
Audit trailsReview recorded activity associated with confidential assignments.
Find Relevant Executives Beyond Keyword Matches
Search executive profiles using relevant experience, skills, career history and mandate criteria. AI-assisted semantic search can help surface profiles that may be overlooked by searches relying only on job titles or exact keyword matches.
-
Semantic candidate matchingAssess profile relevance using skills, career history and context, alongside keyword matches.
-
Natural language queries via MCPAsk questions about your executive database in natural language through supported Claude and ChatGPT MCP integrations.
-
Filter by mandate criteriaRefine executive searches by sector, geography, board experience and other available profile criteria.
Prepare Client-Ready Executive Presentations
Turn executive profiles into branded client presentations with executive summaries, assessment information and shortlist details. Give clients a consistent view of the proposed executives and help consultants organise feedback throughout the review process.
-
Branded candidate presentationsPresent executive profiles, summaries and assessment information using your firm's branding.
-
Client collaboration portalGive clients a dedicated way to review shortlist information and share feedback, subject to the available portal functionality.
-
Interview & feedback coordinationKeep interview stages and stakeholder feedback associated with the relevant executive profile.
Track Executive Search Progress with Reporting and Analytics
Give managing partners and consultants a consolidated view of assignment progress, shortlist activity and workload. Use available reporting to review search pipelines and monitor progress across active mandates.
-
Advanced reporting & dashboardsReview mandate progress, shortlist activity and consultant workload through available dashboards and reports.
-
Revenue & retainer trackingMonitor fee and retainer information alongside assignment progress, where supported by your configured reporting.
Build and Manage Long-Term Executive Relationships
Keep executive profiles, board-level contacts, clients and prospects organised in one database. Track relationship ownership, interaction history and engagement across assignments to help consultants build on existing relationships rather than start each search from scratch.
-
Relationship managementTrack executive ownership, client relationships, interaction history and business development activity.
-
Assignment trackingView active assignments, their progress, and the consultants and stakeholders involved.
-
Long-term executive talent poolsMaintain executive talent pools between assignments and revisit relevant relationships when new mandates arise.
Manage Confidential Executive Search Assignments
Executive search assignments can involve sensitive client information and leadership decisions. Organise each search in a dedicated workspace, manage access permissions and maintain an activity record to support controlled collaboration throughout the assignment.
-
Confidential search workspacesKeep information for sensitive assignments organised separately from other search activity.
-
Role-based permissionsManage access according to team roles and the information each user is authorised to view.
-
Audit trailsReview recorded activity associated with confidential assignments.
Find Relevant Executives Beyond Keyword Matches
Search executive profiles using relevant experience, skills, career history and mandate criteria. AI-assisted semantic search can help surface profiles that may be overlooked by searches relying only on job titles or exact keyword matches.
-
Semantic candidate matchingAssess profile relevance using skills, career history and context, alongside keyword matches.
-
Natural language queries via MCPAsk questions about your executive database in natural language through supported Claude and ChatGPT MCP integrations.
-
Filter by mandate criteriaRefine executive searches by sector, geography, board experience and other available profile criteria.
Prepare Client-Ready Executive Presentations
Turn executive profiles into branded client presentations with executive summaries, assessment information and shortlist details. Give clients a consistent view of the proposed executives and help consultants organise feedback throughout the review process.
-
Branded candidate presentationsPresent executive profiles, summaries and assessment information using your firm's branding.
-
Client collaboration portalGive clients a dedicated way to review shortlist information and share feedback, subject to the available portal functionality.
-
Interview & feedback coordinationKeep interview stages and stakeholder feedback associated with the relevant executive profile.
Track Executive Search Progress with Reporting and Analytics
Give managing partners and consultants a consolidated view of assignment progress, shortlist activity and workload. Use available reporting to review search pipelines and monitor progress across active mandates.
-
Advanced reporting & dashboardsReview mandate progress, shortlist activity and consultant workload through available dashboards and reports.
-
Revenue & retainer trackingMonitor fee and retainer information alongside assignment progress, where supported by your configured reporting.
More Tools to Support Your Executive Search Workflow
Explore additional tools for applicant tracking, team collaboration, mobile access and other recruitment workflows available within iSmartRecruit.
AI Agents for Executive Research and Search Workflows
iSmartRecruit's AI agents support executive search workflows such as executive research, sourcing, company insights, profile matching and client presentation preparation. They are designed to help consultants reduce repetitive research tasks and devote more time to executive relationships and client engagement.
Executive Research Agent
Support executive research by gathering and organising profile information for further review by consultants.
Executive Sourcing Agent
Help discover relevant profiles and build executive longlists for active assignments.
Company Insight Agent
Generate company and organisational insights to support market research and assignment preparation.
Candidate Match Insight Agent
Support profile summaries, executive assessments and the preparation of client-facing materials.
Match Monitoring Agent
Help identify profiles in the database that may be relevant to open assignments.
Search Your Executive Database with Claude and ChatGPT
Use natural-language questions to explore your executive database through supported Claude and ChatGPT MCP integrations. Ask for profiles that match specific leadership experience, sectors, locations or other criteria without having to formulate every search as a Boolean string.
- Natural-Language Database Search
- Discover Relevant Executive Profiles
- Make Better Use of Existing Executive Data
- Access Relevant Profile Information
- Reduce Manual Search Work
- Support Recruiter Productivity
Ask Questions Like:
Explore More AI Capabilities
iSmartRecruit brings together generative AI, conversational AI and AI-assisted matching capabilities within its recruitment platform.
Connect Executive Search with Your Existing Tools
Connect iSmartRecruit with supported tools used for communication, sourcing, collaboration and executive research. Review the available integrations to understand how they fit your firm's existing workflows.
Executive Search Software for Different Leadership Specialisms
Manage leadership search assignments across different industries and specialisms using a shared platform for executive profiles, relationships, research and assignment workflows.
Why Executive Search Firms Choose iSmartRecruit
Compare manual executive search workflows with a more connected approach to research, relationship management, client presentations and reporting.
The Traditional Way
The AI-Powered Way
Estimate the time and value AI agents could give back to your team
Adjust the inputs to reflect your team's workload and estimated time savings per assignment. Use the calculation as a planning scenario, not a forecast of guaranteed savings or financial returns.
Results are calculated from the values you enter. They are illustrative estimates, not independently verified benchmarks, guaranteed savings or a promise of financial returns.
What Executive Search Leaders Say About iSmartRecruit
Read feedback from leaders and recruitment professionals who share their experience of using iSmartRecruit for recruitment workflows, database management and team collaboration.
"There are tons of great features on iSmartRecruit. iSmartRecruit continues to evolve positively. A powerful and dynamic yet easy-to-use ATS tool for recruiters. Happy to customise the solution best suited to your needs. Top-notch customer support team!"
"iSmartRecruit is user friendly, has all the functions we need for full cycle recruitment and we love the customer support - very attentive and the best service out there."
“iSmartRecruit's search results are far more accurate than other higher-cost systems. We have seen a drastic improvement in the quality of search results from our database of candidates; this was lacking in our previous system.”
"If you are in search of swift and top-notch support for your CRM/ATS, we strongly recommend iSmartRecruit. Right from the start, they have been exceptional in providing rapid solutions and implementing them quickly. After over 12 months of working with iSmartRecruit, our satisfaction has only grown, and we can clearly see the significant value it brings to our operations."
"We've seen a 30% increase in applications since using iSmartRecruit. The platform offers a wide range of features like invoicing, activity tracking, sales monitoring, and report analysis, all at a very reasonable price. Most importantly, it's incredibly user-friendly, which makes it easy for our team to stay productive and focused."
"We were manually feeding data into Excel sheets. iSmartRecruit has helped with data management and proactive candidate record-keeping, resolving this issue smartly."
Our Client Testimonial Speaks Louder Than Words!
"There are tons of great features on iSmartRecruit. iSmartRecruit continues to evolve positively. A powerful and dynamic yet easy-to-use ATS tool for recruiters. Happy to customise the solution best suited to your needs. Top-notch customer support team!"
"iSmartRecruit is user friendly, has all the functions we need for full cycle recruitment and we love the customer support - very attentive and the best service out there."
“iSmartRecruit's search results are far more accurate than other higher-cost systems. We have seen a drastic improvement in the quality of search results from our database of candidates; this was lacking in our previous system.â€
"If you are in search of swift and top-notch support for your CRM/ATS, we strongly recommend iSmartRecruit. Right from the start, they have been exceptional in providing rapid solutions and implementing them quickly. After over 12 months of working with iSmartRecruit, our satisfaction has only grown, and we can clearly see the significant value it brings to our operations."
"We've seen a 30% increase in applications since using iSmartRecruit. The platform offers a wide range of features like invoicing, activity tracking, sales monitoring, and report analysis, all at a very reasonable price. Most importantly, it's incredibly user-friendly, which makes it easy for our team to stay productive and focused."
"We were manually feeding data into Excel sheets. iSmartRecruit has helped with data management and proactive candidate record-keeping, resolving this issue smartly."
Frequently Asked Questions (FAQs)
What is executive search software, and how does it differ from general recruitment software?
Executive search software helps headhunters and executive search firms manage the process of identifying, researching, engaging and assessing senior leaders. Unlike general recruitment software, which often focuses on managing applications and hiring pipelines, executive search software places greater emphasis on executive relationships, market mapping, confidential assignments, long-term talent pools and client presentations. The capabilities available vary by platform.
Is iSmartRecruit suitable for different industries and executive search firm sizes?
iSmartRecruit supports recruitment workflows that can be configured for different industries and organisational needs. Executive search firms should assess the available CRM, research, assignment management, reporting and collaboration capabilities against their own processes. Suitability depends on the firm's requirements, team structure, configuration needs and the features available in its selected plan.
How can boutique executive search firms use iSmartRecruit?
Boutique executive search firms can use iSmartRecruit to organise executive profiles, manage client relationships, track assignments and maintain visibility across their search workflows. The platform's available research, search, presentation and reporting tools can support consultants handling multiple mandates. Firms should assess the specific features and configuration options they need before choosing a solution.
Can iSmartRecruit scale with my business as it grows?
Absolutely. iSmartRecruit is designed to grow with your business, offering scalable solutions that accommodate increasing recruitment demands, user bases, and complex workflows without compromising performance.
What customisation options are available to tailor the software to our executive recruitment process?
iSmartRecruit provides extensive customisation options, including configurable workflows, custom fields, branding elements, and reporting dashboards, allowing you to tailor the platform to your specific recruitment processes and organisational needs.
How can executive search software support structured and fair executive assessment?
Executive search software can help teams apply consistent assessment criteria, document evidence and compare executive profiles against the requirements of a mandate. These practices can support a more structured evaluation process, but software alone cannot guarantee unbiased decisions. Firms should combine appropriate assessment criteria with human oversight and regular reviews of their hiring practices.
Can I manage executive referral campaigns and track their success?
Yes, iSmartRecruit allows you to create and manage referral campaigns, track their progress in real-time, and analyse their effectiveness, helping you leverage your network to source top executive talent.
What AI and automation features does iSmartRecruit offer?
iSmartRecruit incorporates AI-driven features such as intelligent candidate matching, automated resume parsing, and workflow automation, enhancing efficiency and accuracy in the recruitment process.
Does iSmartRecruit support pre-screening of executive profiles?
Yes, iSmartRecruit offers a robust pre-screening feature to help you evaluate executive profiles early in the process. You can set up custom screening questions, automate resume filtering, and use AI-driven matching to shortlist only the most relevant executive profiles, saving time and improving the quality of your shortlist.
What reporting and analytics capabilities does iSmartRecruit provide?
iSmartRecruit offers comprehensive reporting and analytics features that provide insights into recruitment metrics, helping you make data-driven decisions and optimise your hiring strategies.
Is the software compliant with data protection regulations like GDPR?
Yes, iSmartRecruit adheres to global data protection standards, including GDPR, ensuring that your data is handled with the highest security and privacy measures.
Can I migrate data from my existing System to your executive search system?
Yes, you can seamlessly migrate data from your current system to our executive search software without disrupting your hiring operations. The migration process may vary depending on the format, size, and type of data in your existing system.
Does iSmartRecruit integrate with other tools and platforms we use?
Yes, iSmartRecruit supports integrations with various third-party tools and platforms, including job boards, email systems, and calendar applications, facilitating a cohesive recruitment ecosystem.
Is there a client portal for collaboration during the recruitment process?
Yes, iSmartRecruit features a client portal that enables collaborative engagement with clients, allowing them to view candidate profiles, provide feedback, and stay updated on the recruitment process.
What training and support are provided to iSmartRecruit users?
iSmartRecruit provides extensive training resources and dedicated support to ensure users can effectively utilise the platform and address any issues promptly.
What is the pricing structure for your executive recruitment software?
The cost of our executive recruiting software varies based on your requirements. Pricing depends on the number of users, selected features, and the level of training needed.
Costs can also vary if you need custom features or if you want to connect the software with systems you already use. You can choose to pay quarterly or yearly.
Check out our pricing page for detailed options tailored to your needs.
Does iSmartRecruit support multilingual recruitment workflows?
iSmartRecruit supports multiple languages, helping recruitment teams work across different markets. Firms conducting international executive searches should confirm that their required languages are supported and assess how language settings affect their users, data and workflows.
How does iSmartRecruit ensure diversity and reduce bias in hiring?
iSmartRecruit incorporates features that promote unbiased hiring practices, such as anonymised candidate profiles and standardised evaluation criteria, supporting diversity and inclusion in recruitment.
What is executive search software also called?
Executive search software is also referred to as executive recruitment software, headhunting software and executive search CRM software. Related terms include leadership recruitment software and senior-level recruitment software. These terms overlap, but their meaning can vary depending on whether a tool focuses on sourcing, relationship management, assignment tracking or the wider recruitment process.
Which leadership roles can executive search software help firms recruit?
Executive search software can support assignments for senior leadership roles such as Chief Executive Officer (CEO), Chief Financial Officer (CFO), Chief Operating Officer (COO), Chief Technology Officer (CTO), Chief Human Resources Officer (CHRO), Managing Director, President, Vice President, board member and other senior executives. The suitability of a platform depends on the search firm's workflows and the requirements of each assignment.
See How Executive Search Software Fits Your Firm
Book a personalised demo to explore how iSmartRecruit supports executive research, relationship management, confidential assignments and client presentations.
Trusted by executive search firms and recruiters across 70+ countries.