An experienced Office Manager is sought to ensure smooth daily operations, support staff, manage suppliers, and maintain a professional workplace. The role requires strong organisational skills, excellent communication and a proactive approach to process improvement. The ideal candidate will be confident managing budgets, coordinating facilities and acting as the first point of contact for employees and visitors.
This Office Manager job description outlines a clear role profile, duties and required qualifications for recruitment teams and hiring managers. It is designed to attract top candidates who can deliver efficient office administration and a productive work environment.
Office Manager Job Profile
The Office Manager will oversee the day-to-day running of the office, ensuring procedures and facilities support business needs. This includes managing reception duties, supplies, minor facilities issues and relationships with vendors.
Reporting to senior management, the post holder will support HR and finance processes, coordinate meeting arrangements and help maintain health and safety standards. Excellent interpersonal skills are essential to foster a positive working culture.
Office Manager Job Description
The Office Manager is responsible for creating an organised and welcoming workplace. You will supervise administrative staff, manage office supplies and contracts, and liaise with building services and external suppliers. The role requires balancing routine administrative tasks with longer-term improvements to office systems and workflows.
You will administer budgets for office expenditure, monitor invoices and assist with procurement to ensure value for money. The post holder will also coordinate company events, travel arrangements and support onboarding for new starters. Maintaining accurate records and implementing efficient filing and digital systems is essential to the role.
As the principal contact for visitors and incoming calls, the Office Manager must present a professional image and manage reception standards. You will also work with HR to assist with employee welfare, absence tracking and office policy updates. A proactive approach to identifying and resolving issues, together with an ability to prioritise tasks, will ensure the office runs effectively.
Office Manager Duties and Responsibilities
- Oversee daily office operations and maintain a productive working environment
- Supervise and support the administrative and reception staff
- Manage office supplies, equipment and facilities maintenance
- Coordinate vendor relationships and supplier contracts
- Process invoices, monitor budgets and control office expenditure
- Organise meetings, travel and corporate events
- Implement and maintain office procedures and filing systems
- Ensure health, safety and security compliance within the office
- Assist HR with onboarding, employee records and absence monitoring
- Act as the first point of contact for visitors and external enquiries
- Identify opportunities to streamline processes and improve efficiency
Office Manager Requirements and Qualifications
- Proven experience in office management, administration or a similar role
- Strong organisational and time management skills
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office and common office software
- Experience with basic bookkeeping or invoice processing
- Ability to manage budgets and supplier relationships
- Knowledge of health and safety requirements in an office setting
- A diploma or degree in business administration is desirable
- Professional, approachable manner and strong interpersonal skills
- Ability to prioritise, multitask and work under pressure
