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How to Increase the Effectiveness of Sourcing Process with Software Solutions - A Short Guide

author Written by Amit Ghodasara October 12, 2020

quick guide to build

Sourcing is one of the most crucial parts of the hiring process. This is where you build a great candidate database for the entire pipeline. Taking it for granted can result in delays in finding new hires, missing out on top talents, and ending up with mediocre candidates.

It is essential that you have effective recruitment sourcing methods to ensure that the rest of your hiring journey goes smoothly. Fortunately, there are tools available to help you with the task. A study by Statista shows that 47% of corporations have started using software solutions to aid their human resource teams for the job.

With that said, here’s how software solutions can help you create an effective sourcing process for your business.

1. Save time and cost through automation

Recruiters must often deal with several tasks at once to complete the entire hiring process. Sourcing is merely one of them. And with the number of applications and resumes going in, it can be challenging for them to suitably screen potential candidates without using up too much time.

According to the Society of Human Resource Management (SHRM), businesses' average time to fill a single position can last for more than a month. The longer this goes on, the more productivity you can lose in the process. However, you should never rush through your sourcing process.

Fortunately, most recruitment tools have to automate functions that allow you to reallocate tasks from your recruiters and into your software. Having automating solutions takes a massive load off your HR teams, allowing them to do more in less time. With the right tools, you can reduce the time and cost spent on sourcing candidates.

2. Reach out to talents through social recruiting

The rise of the internet has brought several new platforms that recruiters can use to find top talents. Most of which are free, wide-reaching, and instantaneous. Having so many options to choose from allows you to find more creative ways to source candidates.

Social media, for one, is one of the popular mediums for reaching out to passive talents. It allows you to reach out to top talents instantly. Likewise, these platforms let you do quick background checks on potential candidates to determine whether they are the best fit for the position and company. Aside from social media sites, there are also various popular job board sites where you can post job ads.

With so many choices out there, you will often end up managing several pages at once. To keep everything streamlined, you will need software like iSmartRecruit to assist you with the task. It will let you connect to social media pages, integrate with job boards, and promote your brand across all channels with minimal effort.

3. Keep up engagement with potential candidates

One of the biggest peeves among job applicants is when the companies they apply for would ghost on them after initial contact. You might not know it, but job seekers aren’t the only ones missing out in such cases. You are, too.

Without proper engagement, potential talents can lose interest in your company and start applying somewhere else. Before you know it, your competitors will snatch them up right under your nose.

However, maintaining contact during the sourcing process can often be overlooked, especially if you have other tasks to deal with. Fortunately, your software solution can help you with this. It can send out automated emails to everyone in your talent pool, encouraging them to submit their resumes to your company as soon as a position is open.

4. Optimize mobile sourcing and recruiting

According to a survey by Glassdoor, 58% of job seekers use their smartphones to apply for jobs. With the various technological advances done to this small device, people find it easier and more convenient to rely on their smartphones for web connectivity and communication.

Hence, your recruitment process must be optimized for mobile usage. From career pages, job ads, and communication lines, you must ensure that job applicants can reach you through their respective smartphones.

To adapt to these latest trends, most software solutions for recruitment are optimized for mobile devices. It ensures that you can deliver the best candidate experience no matter what their screen size is. On the other hand, it also provides flexibility for your recruiters to work anytime and anywhere through their smartphones.

5. Leverage data and analytics

Nowadays, businesses can gain a lot of insights through data and analytics. By knowing the latest trends and behaviors among your target applicants, you will know where and how to source candidates effectively.

What may seem like simple information and facts can help you develop efficient methods and strategies on spotting the perfect candidate for the position. For one, traffic data lets you know the best channel or platform to post your job ads. Likewise, knowing where your target applicants often look for job openings make it easier for you to reach out to them.

This is one of the biggest perks that software solutions offer. Most of them have the tools to gather, store, and analyze data for you without interfering with the whole recruitment process. It can also transform raw data into digestible reports that you can use to make smarter decisions for your business in the long run.

6. Create the best talent pool

The main purpose of sourcing candidates is to create a pool of talents from where you can choose your future hire from. It narrows down the list of potential candidates and filters out unqualified applicants from the get-go. This ensures that everyone that enters the official roster is appropriately eligible for the position.

While you’re often forced to choose only one among the number of promising candidates, that doesn’t mean you should start letting go and forgetting about the rest. After all, you never know when another position might open up within your company.

Thus, it is a good idea to have a recruitment CRM that allows you to collate and store important details on those candidates that showed promising potential during the hiring process. By creating a database for them, you no longer have to start from scratch all over again. You now have a vetted list of candidates to begin with. It also doesn’t hurt to keep in touch with former employees and keep them in your database for future recruitment purposes.

7. Integrate with other solutions

As mentioned earlier, sourcing is simply one of the first stages of the recruitment process. There are many more aspects that you must consider for the journey. Hence, you might find yourself utilizing several solutions during the entire process. For example, an applicant tracking software might have different functions compared to staffing software. Likewise, HR software might not have all the tools for your sourcing needs.

To ensure that your hiring process remains streamlined and seamless, you must look into your software solutions’ integration capabilities. You can easily switch tasks from one software to another through this feature without compromising data and disrupting workflow. It also further enhances your experience with all your software solutions in the process.

Taking the first step

Before you can jump right into the meat of recruiting, you must first source applicants. This is the very first step in hiring where you go through the various resumes and applications from prospective candidates. Without it, there will be no recruitment to speak of.

Sourcing is one of the most critical parts of recruiting. It screens potential applicants before they can officially enter the pipeline. This part of the process should never be taken for granted. After all, this will ultimately determine whether you will get a successful hire or not.

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