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Best HR Tools for Startups & SMBs In 2023 ⭐

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What Have We Covered?

HR tools are the broad range of technology that has become the standard and crucial component of the HR industry. Want to choose the best HR tools for your HR team? Then this blog will surely help you by providing the answer to the following questions:

  • Which are the best human resource tools?

  • Which HR tools include in the HR software list?

  • What are the different HR tools?

  • Which are the HR tools for startups?

Just like the pandemic keeps reshaping the world, technology is also rapidly advancing, and industries are finding its ways to enhance their response. Those companies that want to stay afloat will have to stay ahead of the competition and find that edge-cutting benefit that'll make them stand out.

That's where a myriad of tools for HR and little tech helpers come into the picture.

The HR industry is an ever-evolving sector that doesn't allow itself to stay behind, resulting in embracing new trends and leveraging the latest technology. But it is not all about the competitive advantage or combating the pandemic's aftermath.

Employers and recruiters also seek ways that will turn the candidate and employee experience into a seamless one, ensuring the best for all its customers.

It is not surprising that 80 per cent of HR professionals believe that incorporating human resources technologies into their processes has improved employee attitudes toward the company.

Hence, the use of HR technology will keep increasing, and its focus will be talent acquisition tools (49 per cent), employee experience (48 per cent), skills mapping (46 per cent), and intelligent recruiting (45 per cent).

HR market

As the global HR software market grows up to 9.4 per cent by 2025, more companies will join the technology revolution and implement advanced systems to achieve their objectives. Today, we are analyzing which appliances will transform the future and be must-have HR tools in 2021.

Best HR Tools for Ambitious HR Teams In 2023

HR tools are developed in different shapes and sizes. These HR software tools help the human resource department to carry out day-to-day activities. Ease your overall HR process through AI-based features and make it hassle-free.

There is an extensive list of HR software tools, but here we mention the top HR software that every HR department should adopt.

#1: iSmartRecruit

If you want meticulous and exhaustive automated Applicant Tracking Software (ATS) and recruiting software, and one of the modern HR tools that will speed up and empower your recruitment process. Thanks to its advanced algorithms, this ATS will free you from analyzing resumes manually and take your candidate matching to the next level.

#2: Golden Bees 

61% of companies say that finding compatible and experienced hires is the biggest challenge in the recruitment process. With this recruitment platform, you will make candidate sourcing easier because it targets and engages all candidate profiles across the entire web.  Thanks to that, your team will get the HR tools that automate the sourcing of qualified job applicants, intensifies the visibility of your job ads, and combines effectiveness and performance. 

biggest challenge in recruitment

#3: GoHire

GoHire is applicant tracking system focused on small businesses that are looking for a cost effective way to maximize their hiring potential. The company offers multi-site job-listings to increase the number of potential applicants a company can receive from one job post. The platform also has extra features such as candidate screening, candidate ranking as well as candidate messaging.

The company aggregates all the data from all the job boards into one platform making it easier to interact and interpret it in reports during the hiring process. The user is able to analyze the candidate performance from the evaluation questionnaire.

The product targets small businesses with limited human resource personnel looking to automate most of the major HR functions. The set up for the platform is simple, and complimented by an elaborate guide.

If you're looking for a comprehensive hiring solution that can post open positions across several platforms GoHire worth checking out. Just be sure to read the fine print on any deals or discounts before you commit!

#4: Appcast

If you want HR tools that will make filling your recruiting funnels easy and attract top-notch talents, Appcast Xcelerate will take your candidate sourcing to a whole new level. Thus, it will provide you with an intelligent and programmatic job ad distribution.

#5: Trainual

Thanks to this platform, you will never feel lost again when developing and conducting the hiring process. This tool for HR will allow you to document every phase, share your knowledge and expertise, and find all the insights you need.

#6: Process street

Another HR tool that will ease the recruiting process, but this time by managing your team's recurring checklists and procedures and turning them into actionable tasks.

With this HR software, you can track progress and nurture the collaboration team. Besides, it comes with a simple interface and intuitive keyboard shortcuts that will let you seamlessly create structured documents.

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#7: Workbright

Speed and accessibility are among the crucial elements of a smooth recruitment process. This is one of the handy HR tools that will save you time and money and alleviate stress due to bringing all your paperwork to mobile devices.

There's no more need for tedious and hectic documents and a pile of papers. Thanks to this HR software, you will have a digital future at your fingertips.

#8: Sagehr (formerly cakehr)

With the all-encompassing and thorough software, Sage will make all the challenging tasks and activities feel like a piece of cake. The software will help you onboard your employees, automate all essential HR processes, and get custom reports and meaningful graphs. These features make it a complete HR solution that will take care of every step of the hiring process and make you fall in love with your work again.

#9. SpringVerify

SpringVerify provides reliable and accurate background check employment verification for fast-growing businesses, including Indian unicorns. Our tailored solutions and automated workflows prioritize security and deliver a delightful candidate experience. We integrate seamlessly with HR systems and serve all types of organizations, with HR personnel being our primary users.


  • Comprehensive background checks: criminal records, MVR, employment, education, and more.
  • The automated platform simplifies screening, saving HR time.
  • Fully FCRA compliant.
  • Customizable packages to meet specific requirements.
  • Flexible APIs integrate with existing HR systems.
  • Dedicated customer service for guidance and support.
  • Fast turnaround times, most checks are completed within a day or two.
  • Competitive pricing for all organization sizes.

#10: Calendly

Going back and forth when scheduling meetings and sending an email is one of the hardest recruitment struggles. If only there were an easy and smooth way to track your daily plan and availability and make appointments with the clients. 

Calendly's goal is to make that process seamless by allowing calendar integration, control over your schedule, and collaboration with the whole team.

#11: Textio

Diversity, inclusion, and equity are the pillars of a fair candidate experience. Yet, sometimes the inequality starts with job ads and biased language you can find within them.

Textio is a platform that reads and analyzes language patterns to identify and eliminate bias. By using this app, you can nurture a culture of belonging and ensure that you are reaching the right talents. Thus, we can say that this is one of the unique HR tools.

Thus, it allows automated end-to-end communication, a seamless and visual hiring pipeline, and integration of job boards and social networks.

#12: Staff squared

Thanks to this one of the best HR tools, your whole team will feel a difference. Its goal is to make your business seamless no matter what's your role and position, making him suitable for company owners, human resources, managers, and staff.

The software works on the principle of managing workers' onboarding, employee data, files, and time off in one web-based platform. Thus, you will love its simple and straightforward user interface.

#13: People hr

The focus of this incredible HR appliance is business scaling. The software will remove all those tedious and time-consuming tasks, such as approving holiday requests, updating employee information, and compiling various reports.

The result is the elimination of repetitiveness, which is one of the traits that makes it so easy to start hating the job you love. Well, with this HR software, there are no worries your work will ever become dull and just a way to earn money.

#14: Trinet

We include this tool in the list of highly responsive HR automation tools that offer full-service HR solutions that will team you up with an expert that will address and help you solve your problems. The goal is to help you grow the business by providing you with HR consulting expertise, employee benefits packages, payroll services, risk mitigation, and self-service and mobile tools.

#15: Zappyhire

Zappyhire is an all-in-one recruitment automation platform that can be used by corporate HRs, recruiters, recruiting agencies, and C-suite Leaders to automate and manage all aspects of the hiring process with end-to-end hiring workflow automation. 

You can also explore data-driven hiring practices with advanced analytics, insights on past hiring patterns, predictive hiring, and intelligent recommendations throughout the recruitment process. With a highly configurable drag-and-drop interface and an intuitive design, it provides a smooth experience for all users, including candidates.

Key Features

  • Hiring workflow automation
  • AI assessments
  • Multilingual application chatbot
  • Intelligent resume parser
  • Dedicated portals for recruiters, interviewers, and consultants
  • Background verification vendor portal
  • Robotic video interviews
  • Integration with third-party tools
  • Recruitment marketing
  • Social recruiting
  • Predictive hiring
  • 2-in-1 ATS and CRM

#16: Eddyhr

This young and thorough applicant tracking system will be the all-encompassing solution that will help you grow your business. It includes all essential HCM management tools that take care of onboarding, payroll, and employee training. Hence, it is one of the HR tools for recruitment.

Thus, its features allow you to identify, hire, and retain top talents by streamlining your recruitment process and automating communication. 

Top software service review Site

#17: Bitrix24

Unfortunately, many companies can't afford expensive and top-end systems, but not everything requires a fortune. Instead, some high-performing and world-renowned platforms are free and available to everyone. This all-encompassing HR system consists of the intranet, HRIS, workflow, employee self-service portal, and time management tools.

Thus, it will provide you with seamless employee onboarding and engagement. It is cloud-based and perfect for small businesses without a dedicated IT staff.

#18: Know your team

With this efficient and modern HR software, you will provide your team with a tool that will help the managers become better leaders. The goal is to alleviate and ease your one-on-one meetings, team report development, and update automation.

Know your team has some unique features, such as Culture questions, Heartbeat check-in, social questions, and icebreakers, and that will enhance your team building and management.

#19: Glint

It is a unique and modern people success platform that has the goal of enhancing employee engagement, people development and improving business results. The software will provide you with mobile micro surveys with 18 proven principles of engagement.

Another great thing about this highly-effective platform is its straightforward and intuitive dashboard with an attractive mobile app. There is also analytics that will track and increase hire engagement.

#20: Culture amp

In the times when diversity and inclusion are finally HR's hot topics, there is a need for a platform that nurtures these values and encourages companies to do the same. Culture Amp is a game-changing platform that will improve your people-culture connection while working on your company's engagement, performance, and retention.

Best online video interview software

#21: Gender decoder

With this modern HR tool, you will make sure that your job ads are effective, concise, and tailored to your ideal candidate. Every job offer has an unconscious and subtle gender-coded language, which can have a discouraging effect on people. Thanks to this platform, you can check every job ad before publishing it and ensure that it's communicating the message to the right people.

#22: Career cloud

Have you ever thought how wonderful it would be if there were only an app that collects all the latest HR news and information? Well, there is, and its name is Career Cloud. It allows you to browse all human resources-related information and keep in touch with events, insights, and conferences. 

#23: ProofHub

Misplaced job applications, missed interviews, and communication gaps are common woes of many HR pros today. ProofHub, a feature-rich and easy-to-use software application allows you to store, organize, and share all your digital files and documents in a centralized location.  
Scheduling interviews and adding reminders is easy, and so is making important announcements and subscribing people to them. Communication problems are eliminated with useful features like Group Chat, Discussions, and Mentions. Integration with other apps you already use enables you to manage all your tasks seamlessly from a single platform without going back and forth in long email threads and switching between multiple tools.

#24: Grove HR

Grove HR, an emerging HR software, focuses on employee development and building social connections within the workspace. It is further segregated into three parts - Agile, Mobile, and Social will transform your company culture for the best. 

  1. Agile HR: Focused on streamlining Core HR processes and empowering employees to take the lead by developing themselves

  2. Mobile HR: Focused on providing a beautiful mobile-native experience to the modern employees

  3. Social HR: Focused on creating a digital community by letting employees engage and connect authentically

Recruitment, Onboarding, Employee Management, Time Attendance, Time off, Mobile App, Payroll, Report, Employee Engagement and Performance Enablement are now integrated into one platform called Grove HR. 

#25: factoTime

With factoTime, you can automate employee attendance and payroll calculation. factoTime offers a unique and secure feature for clocking in/out. In addition, employees can mark their attendance easily with their mobile phones; to eliminate duplicate punches, the app offers features like a punch with selfies and location and device from a restricted. 

The app calculates salary from the attendance data and helps in the payroll process. Employers can easily download details reports for the employees. The tool is made for small and medium businesses to automate employee monitoring activity.


Boost productivity, streamline operations, and maximize your potential with UBS — a complete ecosystem of tools to help you run your business without being overwhelmed. You get to monitor and organize your tasks, invoices, clients, employees, and job applicants efficiently. Manage hiring, onboarding, employee attendance/leaves, and performance reviews from a single dashboard with our powerful HRMS software module.

#27: Papersign 

Papersign is an e-signature solution designed to simplify creating, sending and signing documents, so you can spend more time on the things that matter.

You can go from a blank page to a signed document in just a few minutes. Upload PDFs, create documents from scratch, or mix and match the two to create contracts at lightning speed. Unlike other eSignature solutions, Papersign also lets you easily match your brand identity by adding logos, rich imagery, and a range of different fonts, colors, and formatting options.

Papersign has robust security measures to protect your documents and signatures. It complies with the requirements of several eSignature legislations in the US, EU, UK, Australia, and New Zealand to ensure the privacy of your information. It also has a seamless built-in integration with Paperform that lets you automatically trigger signature requests for your documents.

It’s free, so you can play around and send your first signature request entirely risk-free today.

Boost Your HR Team's Productivity Through the Best HR Tools Software

Many HR managers started using online HR software in order to optimize their work. But still, numerous HR teams are seeking the best HR tools for regular operations. 

The above best HR tools not only help you to streamline your HR process but also make your team more productive.

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