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A Complete Guide of Recruitment Software

author Written by Dhara Tanna July 7, 2020

quick guide to build

Definition of Recruitment Software

Recruitment software is used by organizations, companies, and hiring/recruitment agencies to handle and make the recruiting process easier and faster compared to the manual process of recruitment.

Through recruitment software, good recruiters can perform a number of operations like posting jobs, communication with clients, interview scheduling, candidates status change, etc. effortlessly. Recruiting software also automates several of the operations of the workflow.

59 percent of professional experts believe that for improving the recruiting approach, employers have to invest in recruiting technology like Recruitment Software.

ATS vs Recruitment

Difference between Recruitment Software & ATS (Applicant Tracking System)

Recruitment software is the software for recruiters, but some of the recruiters have misinterpretations that Recruitment Software & ATS are the same. Up to some extent, it is the same but not exactly identical to each other.

There are some difference, let us know those difference

  • ATS: Focus on tracking application
  • Recruitment Software: Helps to connect clients and candidates
  • ATS: Is a tool for workflow and managing applicants     
  • Recruitment Software: A software with a pool of active and passive candidates
  • ATS: Is not the complete hiring solution
  • Recruitment Software: A software which is an end-to-end solution for all aspects of the hiring process

Benefits of Recruitment Software

Technology is leading in each sector, and people also started believing that technology brings a number of relief with it. Every software is made with some purpose and advantages that minimize human activity.

Here is the Recruitment Software, which also has multifarious benefits, that help recruiters to manage their time. In the current competitive market situation, the recruiting process will not succeed until it will not include time-saving, cost-saving, accuracy rate type factors during the process.

According to the research, 94 percent of the hiring professionals have stated that recruitment software creates a positive impact on their business.

The organization and the HR department are always looking forward to hiring new and qualified talent in the company. Recruitment software is accessible for small, mid, and large-scale enterprises that make work for recruiters easy through effective communication with candidates.

Here are the key benefits of recruitment software

The recruiting process is an unavoidable process for each business. Recruiting software allows you to track the applicants, grab the application from various sources, job posting on different job boards, website integration, store the data at a single spot, and communicate and these all put the recruiting process at the next level. The recruiter software helps organizations to grow and to walk through the success ladder.

Because of these benefits, 86 percent of recruiting professionals stated that Recruitment Software helped them to hire faster and quicker.

"You cannot succeed in recruitment if you genuinely don't have an affinity and empathy for people." - Peter Murphy

Focusable points while selecting a Recruitment Software

There are N numbers of Recruiting Software available in the market, while you have to choose only one out of all. Before selecting a recruitment software you need to verify all its aspects in detail. There are various points on which you need to focus; some of them are given below.

  • An offering of features and functionalities

  • Pricing 

  • Organization size, and software compatibility

  • User training, onboarding, and customer support

  • Software terms & conditions are suitable for the company or not

  • Data security

  • Data migration

  • GDPR or local-low compliance

  • Language options available (in case you are Mexico or other native language speaking country)

Businesses or recruiting agencies stand to gain a lot after using Recruitment Software. The recruiter must find out from the list of software that is suitable for the organization, and that will streamline your recruitment process and improve the efficiency of hiring.

"You're not just recruiting employees, but are sowing the seeds of your reputation."

Common but significant features of Recruitment Software

Recruiting Software is the bundle of the features, features that make the hiring software distinct from others. But there are always some features that commonly present in each executive recruitment software and play a pivotal role in software.

Here is some important feature of Recruitment Software:

Feature 1: Attract and Spot the Talent

Here is the set of features which might help recruiters to find the suitable talent for the open job, and help to manage the talents.

#Statistics:- 76 percent of hiring staff stated that their biggest challenge is to attract the quality candidates. 

  • Free and paid job board promotions

  • Social media recruiting

  • Referral management

  • Boolean search and semantic search capability

  • Organize candidate in different talent pools

  • Video screening and questionnaire to pre-screen the candidates

Feature 2: Engage Candidate

Some important set of features that help recruiters to engage with more candidates and grab the applications.

  • Chatbot to attract more talent from your Facebook, website, or any other pages.

  • Mobile-friendly career page

  • Application forms can be customized

  • Candidate onboarding

  • Mass emailing

Feature 3: Reporting and Analytics

Here is the set of features which will help recruiters to track and measure the recruiting process

Any Business or Organization can effectively and easily manage the recruitment process with the help of recruitment software features as mentioned above.

Challenges faced by recruiters while using Recruiting Software initially

Whenever someone starts or adopts a new thing they went through various difficulties and problems. Here the same thing happens with recruiters when they initially adopt and implement the recruitment software for their daily work.

We can say that it is a sudden change for them and it is not quite that simple, to switch from manual work process to the technology for work. And that is accepted by 42 percent of companies that their biggest priority is to invest in recruitment process software. (Source)

Here is the list of some of the challenges faced by the recruiters.

  • To build a strong employer brand

  • The system you purchased is not user-friendly

  • Lacking knowledge in the team for using the technology

  • The existing business process doesn’t match well

  • Poor customer support and training program

  • Vendors may increase the price without any notice

  • The system doesn't respond at the time of work

  • Team collaboration is not possible in the system

  • Difficulty while integrating your career page with the system

Above mentioned are the common challenges faced by the recruiters.

"A modern recruiter is one who is targeted, builds relationships, and knows how to only find candidates but also get them to respond!" - Stacy Donovan Zapar

challenge faced by recruiter

Key questions that recruiters usually need to ask the vendor

This is the natural human tendency when people go for a purchase of a thing or they purchase in bulk they will ask every small detail of the product and after that, they will decide whether to purchase the product or not.

The same thing recruiters need to do. While purchasing the software recruiters must know in and out of the software. There are some important questions recruiters must ask the software vendor:

  • How does the system work?

  • What is the price of the software?

  • How many clients are already using the software?

  • Is the database safe in the software?

  • Do you provide a data migration service?

  • Are there any hidden charges?

  • Is the system available for 24*7?

  • Do you provide personal demonstrations?

  • Do you provide a free trial? If yes, for how many days?

  • Can we customize the system?

  • What is the process of termination?

  • Do we get the data backup at the time of termination?

  • How frequently do you update the system?

List of the company or organization should use the Recruitment Software

Here is the list of companies which can use Recruitment Software.

  • Recruiting Companies

  • Executive Search Companies

  • HR Consulting Companies

  • Startup Companies

  • Corporate HR

  • Freelancing Companies

Recruitment software list

List of Top 10 Recruitment Software available in the market

Recruitment Software is the easiest and simple way to attract more candidates. Not only about candidates but it also saves time, cost per hire, and increases work efficiency. Recruiters can choose the software according to the company size and fulfill business growth through its amazing features.

Here are the names of Recruitment Software available in the market:

  • iSmartRecruit

  • Workable

  • Bullhorn

  • Zoho Recruit

  • Jobvite

  • JazzHr

  • Recruitee

  • Breezy

  • Greenhouse

  • Smart recruiters

There are many Recruitment Software available in the market. The list of that software is already mentioned. Now the question is how to find the best out of them? And the solution is a different review platform. Yes, there are various types of review platforms that help you to find out the best and more suitable recruiting software.

Here is the list of review platform

  • G2crowd
  • Capterra
  • Software Advice
  • GetApp

recruiting software and coronavirus

Recruiting Software and COVID-19 pandemic

COVID-19 not only changed the lifestyle of the people but also transformed the work process including the recruiting approach.

Every sector is accepting the new norm way i.e, virtual way of work and for recruit, Recruitment Software considers the best practice. Myriad recruiters formerly have transited toward the online recruitment process.

  • Video Interview

  • Social media camping

  • Automate tracking, communication, and interview scheduling

These few pivotal tactics that widely required to complete the recruitment processing during this pandemic. And, here Recruiting Software is a fitted invention. This virtual process will for a long-standing if the recruiters will utilize Recruiting Software then no need to use different apps or software for a distinct section of the whole process, from tracking to video interviewing everything at one spot.

Go the way where you find more applications, and presently due to COVID-19  job seekers are searching for jobs on various job boards and social networking sites. Through Recruiting Software, recruiters can promote their jobs on different job boards and social sites to attract applicants. Adopting Recruiting Software during this pandemic, recruiters can survive this state flatly.

Final Thought

Recruitment Software helps in the process of hiring new talent through an automated matching profile for a particular job and onboarding management. If your company acquires the right recruitment software then it can add benefits of time-saving and money.

So, I think it is worth accepting Recruitment Software. It's time to know more about iSmartRecruit and why and how iSmartRecruit is the best fitted recruiting software for your company. Click here for the free demo of the iSmartRecruit system.

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